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IoT and digitalization solutions that integrate with document management systems for enhanced accessibility and automation.
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Secure document management, digitalization, and archival solutions
Complete Records Management
Professional Document Management Solutions
Veritas Engineering provides comprehensive document management and archiving solutions designed to secure, organize, and provide rapid access to your critical business records. Our DOC-u-BOX filing systems and Filerite Software streamline document workflows across your organization.
From scanning and electronic retrieval to secure offsite storage in climate-controlled vault facilities, we handle the complete document lifecycle. Our RSWeb platform provides real-time access to your archived documents from anywhere, ensuring information is always at your fingertips.
Additional services include records management consulting, mailroom operations, confidential shredding, outsourced staffing, and archival products including Turtle Cases for specialized media storage.
Our Document Management Impact
1M+
Documents Managed
5
Service Areas
99.9%
Retrieval Rate
ISO
Compliant
The Veritas Approach
What sets our document management services apart from traditional storage providers.
Security First
All documents are stored in secure, climate-controlled vault facilities with 24/7 surveillance, access controls, and fire suppression systems to protect your valuable records.
Rapid Retrieval
Our RSWeb platform and advanced indexing systems ensure 99.9% retrieval success rates with same-day delivery or instant electronic access for digitized documents.
Compliance Assured
ISO compliant processes and chain-of-custody documentation ensure your records management meets regulatory requirements and audit standards.
Digital Transformation
High-quality scanning and data capture services convert physical documents into searchable digital formats, reducing storage costs and improving accessibility.
Expert Consulting
Records management consultants help you develop retention schedules, classification systems, and workflows optimized for your industry and compliance requirements.
Secure Destruction
Confidential shredding services with certificates of destruction ensure secure disposal of sensitive documents at end of retention period.
Document Management Capabilities
Comprehensive records management services covering the complete document lifecycle.
Document Management
Complete document management solutions using DOC-u-BOX filing systems and Filerite Software for organized, accessible records.
- DOC-u-BOX filing systems
- Filerite Software integration
- Document classification and indexing
- Mailroom operations
- Document distribution services
- File tracking and audit trails
Digitalization & Scanning
High-quality document scanning and data capture services to convert physical records into searchable digital formats.
- High-speed document scanning
- OCR and data capture
- Indexing and metadata tagging
- Large format scanning
- Microfilm and microfiche conversion
- Quality assurance processes
Secure Storage
Climate-controlled vault facilities with comprehensive security for confidential document housing and long-term archival storage.
- Secure offsite storage facilities
- Climate-controlled vaults
- 24/7 security and surveillance
- Fire suppression systems
- Confidential document housing
- Media storage (Turtle Cases)
Electronic Retrieval
RSWeb platform provides real-time access to archived documents with rapid retrieval capabilities and comprehensive search functionality.
- RSWeb online access platform
- Real-time document retrieval
- Full-text search capabilities
- Same-day physical retrieval
- Secure download options
- User access management
Records Consulting
Expert records management consulting to develop retention schedules, compliance programs, and workflow optimization.
- Retention schedule development
- Classification system design
- Compliance program development
- Workflow optimization
- Staff training programs
- Policy and procedure development
Shredding Services
Confidential document destruction services with certificates of destruction for secure disposal of sensitive records.
- On-site shredding services
- Off-site secure destruction
- Certificate of destruction
- Media destruction
- Scheduled collection services
- Chain of custody documentation
Service Offerings
Flexible engagement models to match your document management requirements.
Active
Active Records Management
Management of frequently accessed documents with rapid retrieval and organized filing systems for daily business operations.
- On-site filing systems
- Mailroom operations
- Document distribution
Archive
Archival Storage
Long-term storage of inactive records in secure vault facilities with organized retrieval systems.
- Secure vault storage
- Climate control
- Retrieval services
Digital
Digital Conversion
Comprehensive scanning and digitization services to transform physical records into searchable digital assets.
- Document scanning
- OCR processing
- Data indexing
Staffing
Outsourced Staffing
Professional records management personnel deployed to your facilities to manage document operations on-site.
- Trained personnel
- On-site management
- Flexible arrangements
Products
Archival Products
Quality archival supplies and storage products including specialized Turtle Cases for media protection.
- Turtle Cases
- Archive boxes
- Filing supplies
Secure
Secure Destruction
Certified confidential document and media destruction services with complete chain of custody documentation.
- Confidential shredding
- Destruction certificates
- Media destruction
Sectors We Serve
Our document management solutions serve organizations across all industries with compliance requirements.
Ready to Organize Your Records?
Our document management experts are ready to assess your needs and develop a comprehensive records management solution. Contact us for a consultation.